Olney Model Railway Club - Club Night

This is a site for people who want to improve their knowledge of equipment and modelling technique and who would like to join a club of like minded people within the Milton Keynes, South Northants and North West Bedfordshire area.

The Olney Model Railway Club.

Meetings.

The Club meets on Thursday evenings in the building at the rear of the Carlton House Club (38 High Street, Olney. MK46 4BB) car park from 7.30pm.

There is a charge of £2.00 per person to help cover expenses, which includes a cup of tea or coffee and biscuits, plus an annual subscription of £25.00 for adult membership, payable in January. Junior members (14 to 18 years) will be charged £2.00 per visit, rather than an annual fee.

The club house boasts a permanent large loop layout of "O","OO" and "N" gauge tracks, for the use of club members and visitors.

There is space within the club room for members to pursue personal and club projects. There are two club project running at present, the old Midland Railway Olney Station in "OO" gauge, (the details and progress of the layout is shown on the Olney Station Project page) and the refurbishment of St. Peters Yard. Both layouts are being constructed from scratch for use at exhibitions.

New members are very welcome, existing members have a wide range of interests from live steam models to N gauge, just come along and join in. Please note however, that children should be accompanied by an adult.

If you would like any further information, please telephone the Club Secetary Malcolm Haynes on 01234 241686, or email malcolm@olneymrc.org.uk.





CLUB CONSTITUTION

AIM

The aim of the Olney Model Railway Club (OMRC) is to promote interest in railway modelling and to provide a friendly and welcoming environment in which members can further their skills and techniques.

CLUB MEETINGS

The OMRC will meet each Thursday, at the Clubroom, which is situated above the garages at the rear of the Carlton House Club, 38 High Street, Olney, Bucks, MK46 4BB.

Additional daytime or evening sessions may also be organised on an occasional basis. Wherever possible, members will be advised of these additional sessions in advance either verbally, or via email.

The Clubroom is to be used only by members and invited guests. All members are responsible for ensuring that the room is left clean and tidy after each meeting, and that all equipment is put away.

Any damage should be reported immediately to a member of the OMRC Management Committee.

MEMBERSHIP

Membership of the OMRC is limited to a total of 25 adult and junior members.

Full membership will be open to all adults aged 18 years or over.

Junior membership is open to all individuals aged between 14 and 18 years of age.

Juniors under the age of 14 are welcome as guests, provided they are accompanied and supervised by a fully paid up member of the OMRC.

Honorary Life Membership is available for any Full Member, either past or present, considered to have made an outstanding contribution to the furtherance of the aims and aspirations of the OMRC. Nominations, which may be made at any time throughout the year, must be made in writing to the OMRC Secretary and must be supported by sufficient evidence to enable an objective decision to be reached. All nominations will be discussed by the OMRC Management Committee and those deemed to be worthy of further consideration will be presented to the Membership at the AGM (Annual General Meeting).

MEMBERSHIP FEES

Annual and Weekly Membership Fees will be as agreed at the AGM (Annual General Meeting)and will cover the period 01 January to 31 December.

For existing full members renewing as from 01 January, payment of the Annual Membership Fee should be made in full to the OMRC Treasurer by the end of February. It will be assumed that, existing full members failing to renew by 31 March, have left the Club.

New full members joining OMRC during the course of the year will pay an Annual Membership Fee calculated as a pro-rata portion of the whole year Fee, as follows:

January - 100%, February - 92%, March - 84%, April - 76%, May - 66%, June - 58%,

July - 50%, August - 40%, Sep - 34%, October - 26%, November - 16%, December - 10%.

The Weekly Membership Fee will be payable on a per-attendance basis.

OMRC MANAGEMENT COMMITTEE

A Management Committee, consisting of the Chairperson, Secretary and Treasurer will be elected at each AGM.

The Management Committee, together with the President, will meet as and when required and will be responsible for the day to day running of the OMRC.

FINANCES

The Financial Year will run from 01 January to 31 December.

The Treasurer will be responsible for managing the OMRC's financial affairs and for ensuring that accounts for the preceding financial year are presented for discussion and approval at the Annual General Meeting (AGM).

Major items of expenditure must be discussed with all Club members prior to the purchase being made.

Receipts for all expenditure incurred must be obtained and forwarded to the OMRC Treasurer in a timely manner to enable reimbursement to be made. It should be noted that receipts for reimbursement must be submitted to the OMRC Treasurer within 14 days from the date of purchase. This is essential to ensure the cashflow of the OMRC is not adversely affected.

Should the OMRC cease to function, the assets will be sold and the proceeds divided equally between all fully paid up members of the OMRC.

INSURANCE

Buildings Insurance is arranged by the Carlton House Club.

Club Room and Public Liability Insurance is arranged, by OMRC, through Magnet Insurance Services Ltd, Newark Beacon, Cafferata Way, Newark, Nottingham, NG24 2TN.

It should be noted that tools, equipment and items of rolling stock, which are the personal property of individual members are not covered by the OMRC policy.

For external functions, the OMRC or the organisers of the function will ensure that Club members and their property are fully insured. This will include public liability insurance cover.

HEALTH AND SAFETY

All Club members are responsible for their own safety as well as the safety of those around them. No action should be taken that would potentially risk the safety of any Club member.

Members bringing mains-operated equipment into the Club must ensure that it is in good working order and are responsible for ensuring that it is used only by members who are competent to do so.

ANNUAL GENERAL MEETING (AGM)

The AGM of the OMRC will be held in January each year. The main function of the AGM is to transact the following business:

a) To receive and approve the Statement of Accounts as presented by the Club Treasurer.

b) To elect the Management Committee to serve the Club from January to December.

c) To agree the annual and weekly subscriptions to be paid from January to December.

Items for inclusion on the Agenda of the AGM must be notified to the Secretary not later than 14 days before the meeting.

EXTRAORDINARY GENERAL MEETING (EGM)

An Extraordinary General Meeting (EGM) may be called at any time during the year, by at least three fully paid up members of the Club, to discuss urgent issues which would impact on the smooth running of the OMRC.

Items for inclusion on the Agenda of an EGM must be notified to the Secretary not later than 7 days before the meeting.

MISCONDUCT

Any member abusing this Constitution and Rules, or OMRC property will be requested to meet the Management Committee to explain their behaviour. Serious breaches of conduct may result in expulsion from the OMRC.

REVIEW AND DISTRIBUTION

Club members may suggest changes to this Constitution at any time during the year, but not later than 14 days before the date of the AGM.

Proposed changes will be discussed at the AGM and, where agreed, will be incorporated into a revised Constitution.

Club members will receive an individual copy of the revised Constitution and a reference copy will also be placed on the Club noticeboard.

- END -

Malcolm Haynes, Secretary

Issue Date: January 2018

Author: Malcolm Haynes

This page was last updated on 12 March 2018.


© Olney Model Railway Club 2018. All rights reserved.


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